Cataloguing your supplies with Evernote

 Hi everyone, it’s Sharon here today and I want to share with you my ideas for using Evernote software to keep track of my supplies.

I had never heard of Evernote until I saw an old post on here from Cicily where she shared how she uses it.   I recently made the switch from storing my stamps in CD cases to the Avery Elle storage pockets, and whilst doing so, had a bit of a clear out and got rid of a lot of older stamps.  This left me with a bit of a dilemma, because I had numbered all my CD cases, and created a folder of stamped images so I could categorize them and easily find the particular stamp I wanted.   The thought of starting that all over from scratch didn’t appeal so I was looking for another way to do it.

I really wasn’t sure that Evernote would work for me.   I do like to flip through a book to see what I have – and I have gone back to a paper planner because I can’t cope with using a digital calendar, so I was a little sceptical about it, but I’m so glad I gave it a try, because it really is fantastic.

If you don’t know anything about Evernote, it’s free software, that enables you to create various ‘notebooks’, and within those notebooks you can list anything you like.  It’s easiest to download the software onto a PC or laptop for creating your catalogues, but then you can also access it via an app on your phone or tablet, which is extremely useful.   It also includes a snipping tool, which enables you to copy and paste anything from your screen and catalogue it.  You can add ‘tags’ to each note and then search for those tags.

So, to explain it better, I’ll show you what I have created so far.

I started off cataloguing my stamps.   So I created a notebook called ‘Stamp Catalogue’.    Then I created a ‘note’ for each of my stamp sets.  The format for each ‘note’ is the same, first I list the manufacturer, then the name of the set.   Using the snipping tool I add a picture of the set (I usually get this from the manufacturers website), I then add tags which will give me all the information I need when searching – so I create tags describing all the images in a set, all the greetings, then additional tags such as ‘Christmas’, ‘Birthday’ etc.

evernote 1

It really didn’t take that long to add all my sets and I am really finding it a great way to work.  If, for instance, I’m looking for a greeting that says ‘Happy Birthday’, I just search the tags for that, and then I can flip through all the sets I have that are relevant.  You can add more than one picture to each note, so another idea I had was to also include a photo of the stamped image along with various marker colour options.  You could also add photos of cards made using that stamp in case you want to recreate them.

I plan to create ‘notebooks’ for all my supplies, then, when I’m out shopping, I can quickly see what I already have.   Although I have started an ink swatch book for my inks and embossing powders which I will rely on to see the true colours, I think I’m going to list them on Evernote too, just so I have a list accessible from my phone so I know at a glance what I already have.

So far, I’ve catalogued my wafer thin dies:

evernote 2

My digital stamps:

Evernote 3

and my punches:

Evernote 4

Next, I’m planning to add my Distress Inks, my embossing folders and my stencils.

 Since it’s accessible from my phone, I plan to add some other notebooks for all sorts of other things.  Here’s some ideas of other things it could be used for  – to do lists, recipe lists, shopping lists, useful snippets of code that I want to store somewhere, colour swatches, card sketches, Christmas card list, birthday present lists, storing business cards, etc.

I hope I’ve persuaded you all to have a go with it – I really have found that it’s changed my life!

Sharon

 

 

6 thoughts on “Cataloguing your supplies with Evernote”

  1. I downloaded Evernote in July, but am just now trying to use it. It is asking if I want to download the Beta version and want to update so that there is a public portion. Can you give me some advice? Thanks.

  2. Hi Sharon, I loved your your post about Evernote so much that I went and downloaded it. I think this will be fantastic for me once I have been through that learning curve. I like the idea of creating and inventory (especially on the pricey things) for insurance purposes, just in case of a fire, etc. I been through 2 fires in my lifetime and know that the insurance companies will ask for documented inventories of your property lost. Thank you for sharing this information. Could you please send me a private e-mail, as I am needing a bit of help on this and I see that you are already loading pictures of your sets in your catalogs. pepperirish at yahoo dot com. Thank you bunches, Lori

  3. Oh My Goodness!! This is the most useful tip I have received all year!! I have been trying to think up a good way to catalog all of my stamps and dies. I have, on more than one occasion, purchased stamps that I already own. I know this is a sign I am collecting more than I’m using! Nevertheless, this method is just what I was looking for! I’ve already cataloged most of my stamps and dies. I’m not sure I will do any others, but I might. For example, I use the Tim Holtz app for all of his products but I might move them over here. I really like the tag and search features in Evernote. Thank you so much for sharing this tip.

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